Determine if your home is located in a city/county administered by the Office of Child Care Health and Safety or contract agency. Be given to parents or posted or placed in an area accessible to parents; 4. A. No person is considered to be the subject of a founded complaint of child abuse or neglect if the child abuse or neglect finding is overturned by an administrative hearing or a subsequent court decision. Voluntarily registered family day homes; 5. The administrative hearing shall be held in accordance with 2.2-4020 of the Code of Virginia and shall be presided over by a hearing officer designated by the Supreme Court of Virginia pursuant to subsection A of 2.2-4024 of the Code of Virginia. (1) The professional qualifications of staff members, established by subdivision C 2 of this section, shall be individually documented. For children diagnosed with specific learning disabilities: one staff member to six children. 5. "Department representative" means an employee of the department who carries out regulatory duties or an agency acting as an authorized agent of the department carrying out approval functions. The provider shall consult the local health department if there is a question about the communicability of a disease. I. G. The vendor shall maintain, in a way that is accessible to all caregivers, a current written list of all children's allergies, sensitivities, and dietary restrictions. 22VAC40-111-70 8VAC20-800-70. All parties involved in a hearing shall avoid delay caused by unnecessary postponements or continuances so that a decision can be made expeditiously. "Allowable variance" means permission is granted by the department to a licensee or applicant for licensure to meet the intent of a standard by some means other than as specified by the standard when the applicant or licensee has demonstrated that (i) the implementation of a standard would impose a substantial financial or programmatic hardship and (ii) the variance would not adversely affect the safety and well-being of persons in care. The licensee shall submit the completed application form, including all attachments and the licensing application fee, in a timely manner to assure adequate time for processing by the department. One staff member to 10 children from ages 36 months to five years; 5. Family child care business owners are our superheros! Outdoor time if weather and air quality allow based upon the Air Quality Color Code Chart as provided by the Department of Environmental Quality. 2. That family member then called police for help. 8VAC20-820-380. A. At the time of the initial application, the financial records of an applicant shall not be subject to inspection if the applicant submits an operating budget and at least one credit reference. General recordkeeping; reports. F. Disposable utensils and dishes shall be used once and discarded. Review the General Procedures and Information for Licensure and Minimum Standards for Family Day-Care Systems, Review information about background check requirements. c. Was transferred to a center owned and operated by the same employer or entity. 4. 4. B. Accordion expansion gates and pressure mounted gates shall not be used as protective barriers at stair openings. b. The terms, conditions, or stipulations of a waiver have been violated; or. 2. 2. The documentation shall include the date of the test and location where the examination was performed. Punishment for toileting accidents; and. Titles of Regulations: 22VAC40-110.Minimum Standards for Licensed Family Day Homes (repealing 22VAC40-110-10 through 22VAC40-110-1400).. 22VAC40-111.Standards for Licensed Family Day Homes (adding 22VAC40-111-10 through 22VAC40-111-1020).. Statutory Authority: 63.2-217 and 63.2-1734 of the Code of of Title 22.1 of the Code of Virginia. The facility will be charged $105 at the beginning of the licensure period and billed again for $105 at the beginning of the second year of licensure.) The provider shall obtain documentation of a physical examination by or under the direction of a physician prior to a child's attendance or within 30 days after the first day of attendance. B. Notwithstanding subdivisions 4 and 5 of this subsection and subsection C of this section, the ratio for balanced mixed-age groupings of children shall be one staff member for every 14 children, provided: a. For program leaders of therapeutic child day programs and special needs child day programs, at least three months of programmatic experience shall be in the group care of children with special needs. Amount and type of medication administered to the child; 3. A. 22VAC40-111-400 8VAC20-800-400. "Hearing coordinator" means the person designated by the Department of Education to perform certain administrative functions involved in setting up and carrying out the hearings concerning adverse action on a license for a child day program or family day system, as set out herein. K. J. A. Did not register for the course after receiving an award; b. Policies and procedures pertaining to staff employed in the system office. This is required in order that a determination of compliance with the provisions of Chapter 17 14.1, Article 3 ( 63.2-1700 22.1-289.010 et seq.) Background Checks for Child Day Programs and Family Day Systems. c. One hour per day or session if the center operates more than five hours per day or session. D. Any staff member or individual from an independent contractor who develops symptoms compatible with active tuberculosis disease, regardless of the date of the last tuberculosis screening or assessment, shall obtain and submit within 14 days a determination of noncontagiousness by a physician or local health department. No. Prevention of sudden infant death syndrome and use of safe sleeping practices; 10. Answer: The definition of a family day home provider in both the Family Day Homes and Voluntary Registration standards A. Caregivers shall remain awake until all children are asleep and shall sleep on the same floor level as the children in care. The department will also institute legal collection procedures to collect unpaid penalties. The victim left the suspect's home the next day and told a family member what happened. ), robbery as set out in 18.2-58, carjacking as set out in 18.2-58.1, extortion by threat as set out in 18.2-59, felony stalking as set out in 18.2-60.3, a felony violation of a protective order as set out in 18.2-60.4, sexual assault as set out in Article 7 ( 18.2-61 et seq.) F. The vendor shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. The hearing officer who conducted the original hearing may conduct the new hearing. 7. K. Quiet activities shall be available immediately before bedtime. 89-10 (20 USC 6399) who qualifies as homeless because he is living in circumstances described in subdivisions 1 through 6 of this definition clauses (i) through (iii) of 42 U.S.C. Policy for communicating an emergency situation with parents; 11. Fans, when used shall be out of reach of children, and cords shall be secured so as not to create a hazard. E. The vendor shall ensure that all staff receives training regarding emergency evacuation, relocation, shelter-in-place, and lockdown procedures on an annual basis and at the end of each plan update. "Temporary Assistance for Needy Families" or "TANF" means the program authorized in 406 of the Social Security Act (42 USC 606) and administered by the department through which a relative can receive monthly cash assistance for the support of his eligible children. (i) A high school program completion or the equivalent or (ii) evidence of having met the requirements for admission to an accredited college or university; 2. Submission of an incomplete application will delay the review process. The following emergency supplies shall be in the family day home, accessible to outdoor play areas, on field trips, in vehicles used for transportation and wherever children are in care: i. Infants and toddlers shall be provided with opportunities to: 1. The vendor shall keep a record of prescription and nonprescription medication given children, which shall include the following: 1. b. G. A separate space shall be designated for children who are ill or injured. Web Shelter-in-place Drills must be practiced at least twice a year on both the day shift (6 a.m. 7 p.m.) and the night shift (7 p.m.-6 a.m. ) if children are in care during any part of those shifts NOTE: Information on Evacuation Drills Required by the Virginia Statewide Fire Prevention Code. A lost or missing child when it was necessary to seek assistance from local emergency or police personnel; 2. D. Outdoor swimming activities shall occur only during daylight hours. This includes staffing requirements and a self-administered health and safety checklist. Licensing inspectors may make unannounced visits to member homes at any time. Availability and primary use of communication equipment; 3. The licensee shall maintain a written record of all referrals of children and their families to social, mental health, welfare, and medical services which shall include the results of such referrals, when reports of such results are provided to the system. 22VAC40-111-700 8VAC20-800-700. C. The sponsor shall afford the commissioner superintendent or his agents the right at all reasonable times to inspect facilities and to interview his agents, employees, and any child or other person within his custody or control, provided that no private interviews may be conducted with any child without prior notice to the parent of such child. Children under two years of age and children over two years of age who are not developmentally ready to climb or descend stairs without supervision shall not have access to stairs. "Serious injury" means a wound or other specific damage to the body such as, but not limited to, unconsciousness; broken bones; dislocation; deep cut requiring stitches; poisoning; concussion; and a foreign object lodged in eye, nose, ear, or other body orifice. 4. If you need assistance or have questions,contact theOffice of Child Care Health and Safetyin your region. Address of the website of the department, with a note that a copy of this regulation chapter and additional information about the family day home may be obtained from the website, including compliance history that includes information after July 1, 2003. The family day-care day system shall maintain a current written schedule of fees charged for the services provided. Staff shall encourage language development by having conversations with children that give them time to initiate and respond, by labeling and describing objects and events, having storytelling time and by expanding the children's vocabulary. D. If the provider changes location prior to the end of the two-year registration period, the provider shall permit and participate in a second home visit and an evaluation of the new residence within 30 days of occupying the residence. 2. G. A provider whose certificate of registration is revoked or refused renewal shall notify the parent or parents of each child enrolled within 10 calendar days after receipt of notification of such action. The vendor shall have extra food or provisions to obtain food to serve to children so they can have an appropriate snack or meal if they forget to bring food from home, bring an inadequate meal or snack, or bring perishable food; and. Upon receipt of the written request from the aggrieved party for an administrative hearing pursuant to 2.2-4020 and 2.2-4021 of the Code of Virginia, a hearing will be scheduled in the locality where the aggrieved party operates unless he expressly waives this venue provision ( 8.01-261 of the Code of Virginia). A one-day's emergency supply of disposable bottles, nipples, and commercial formulas appropriate for the children in care shall be maintained at the center. Child care subsidy and services are made available to eligible children of: (1) Former TANF recipients for up to the 12 months following TANF case closure to support parental employment and, (2) Former VIEW participants when the individual is enrolled in an accredited public institution of higher learning or other postsecondary school licensed or certified by the State Board of Education or the State Council of Higher Education for Virginia and is taking courses as part of a curriculum that leads to a postsecondary credential, such as a degree or an industry-recognized certification, or license, and. G. The provider shall ensure that any advertising is not misleading or deceptive as required by 63.2-1713 22.1-289.027 of the Code of Virginia. 22VAC40-665-820 8VAC20-790-840. The center's philosophy and any religious affiliation; 2. A. A. The following nonmedical emergency supplies shall be required: 1. 22VAC40-185-390 8VAC20-780-390. 4. A family day-care day system sponsored by an association or corporation shall be controlled by a governing board that shall fulfill the duties of the licensee. Prescription and nonprescription medications shall be given to a child: 1. The person must use either the model form prepared by the department or use a self-created form that includes all of the information that appears on the model form. 3. C. Substitute providers' records shall also contain documentation of the time of arrivals and departures as required by 22VAC40-111-140 8VAC20-800-140 D. D. Providers' records shall contain the following: 1. Prevention of sudden infant death syndrome (SIDS) and safe sleep practices; 4. The waiver application contained false, deceptive, or misleading information; 2. Earnings of a child younger than the age of 18 years; 12. Direct care and supervision of each child includes: 1. If after the first step review, the applicant or licensee believes that the laws, regulations, or departmental policies have been applied or interpreted in a manner that was unreasonable, arbitrary or capricious, he may request a second step review by program supervisory personnel as assigned by the Director of Child Care Licensing Programs according to the provisions of this section. Information, to be kept at the center, about any health problems which may interfere with fulfilling the job responsibilities. "Family day system" means any person who approves family day homes as members of its system; who refers children to available family day homes in that system; and who, through contractual arrangements, may provide central administrative functions including training of operators of family day homes; technical assistance and consultation to operators of member homes; inspection, supervision, monitoring, and evaluation of member homes; and referral of children to available health and social services. E. The vendor shall inform all staff who work with children of children's allergies, sensitivities, and dietary restrictions. Written authorization if the child is to participate in swimming or wading activities as required by 22VAC40-111-660 8VAC20-800-660 B; 11. 22VAC40-665-420 8VAC20-790-440. E. Centers shall be provided with at least one toilet and one sink per 20 preschool children and at least one standard size toilet and one sink per 30 school age children. 3. B. The department provides preapplication consultation, ongoing technical assistance and consultation, and formal training sessions. Licensee's responsibility. G. The center shall make provisions for providing children on field trips with adequate food and water. Accessibility The center shall maintain (i) written permission from the parent of each child who participates in swimming or wading and (ii) a statement from the parent advising of a child's swimming skills before the child is allowed in water above the child's shoulder height. 3. "Graduated phase out" means the period of time for child care subsidy and services to continue as determined by the local department at redetermination for recipients whose income exceeds the initial eligibility limit but is below the exit eligibility limit. A. F. Caregivers shall verify that all children have been removed from the vehicle at the conclusion of any trip. b. Pay all fees owed to the vendor not paid for under the Child Care Subsidy Program or reimbursements owed to the local department; failure to do so may result in case closure at redetermination. E. The hearing shall take place in the locality where the child day program or family day system operates unless the licensee or the licensee's designee expressly waives this venue provision. 2. A statement outlining conditions for termination of the final agreement for cause and the nature of the licensee's appeal rights in that event. Children shall be referred only to homes which have been approved as required in subsection B of this section. Ensuring that the activities, services, and facilities of centers participating in the Child Care Subsidy Program are conducive to the well-being of children; and. D. Children's records shall be made available to a child's parent upon request, unless otherwise ordered by the court. Article 3 ( 22.1-289.010 et seq.) Program leaders may also be referred to as child care supervisors or teachers. The inspection protocol is at the heart of a sustained effort by home and field office staff to increase consistency across the state. 22VAC40-665-110 8VAC20-790-120. B. N. Crib sides shall always be up and the fastenings secured when a child is in the crib. The provider shall ensure that the vehicle used for transportation: 1. An additional fee shall not be required if a minor change in the information collected, e.g., change in name, occurs before the expiration date of the current certificate of registration or if the provider requires a duplicate copy of the certificate of registration due to loss or destruction of the original. "Sworn statement or affirmation" means a statement completed by a person attesting to whether he has ever been (i) convicted of or the subject of pending charges of any crime within or outside the Commonwealth or an equivalent offense outside the Commonwealth or (ii) the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth. A. 22VAC40-111-510 8VAC20-800-510. 3. 22VAC40-665-650 8VAC20-790-670. (2) Each report shall include the date of the physical examination or the dates immunizations were received, or both. 22VAC40-665-30 8VAC20-790-30. The extent and pattern of criminal history or child abuse and neglect, including the person's age when the act occurred and how long ago the act occurred. If the screening result is "disqualified," the facility must obtain a satisfactory criminal history record check from the Central Criminal Record Exchange for the person if: a. (This does not mean the department has to approve changes in staff or program unless they affect the terms of the license or continuing eligibility.). F. Refrigerated bottles of prepared formula and breast milk shall be discarded after 48 hours if not used. Arrangements shall be made for the child to leave the center as soon as possible after the signs or symptoms are observed; and. If a child needs to be excluded according to subsection A of this section, the following shall apply: 1. b. Provider eligibility. K. A copy of any final order of summary suspension shall be prominently displayed at each public entrance of the facility as required in 8VAC20-820-120. 22VAC40-111-600 8VAC20-800-600. In order to renew an annual, provisional, or conditional license, the licensee must complete the renewal application and return it, together with any required attachments, to the department. B. 22VAC40-665-70 8VAC20-790-70. Methods to alert caregivers and emergency responders; b. 2. 22VAC40-111-580 8VAC20-800-580. The standards in this part apply to family day homes that participate in the Child Care Subsidy Program as a vendor. The department may be represented either by counsel or by agency staff authorized by 2.2-509 of the Code of Virginia. Staff records. Work time shall be computed on the basis of full-time work experience during the period prescribed or equivalent work time over a longer period. General requirements for programs. The department shall also be notified within five working days whenever a new director is employed by the family day-care day system. Purpose and Applicability. f. Advance arguments without any undue influence. d. Infants shall be protected from older children. This includes all in-state accredited Virginia public colleges, universities, two-year colleges, and community colleges; and all accredited Virginia private not-for-profit and private for-profit colleges and universities. The victim left the suspect's home the next day and told a family member what happened. The official taking the fingerprints must document on letterhead paper that he has reviewed the individual's personal identification and obtained the fingerprints. Individuals 14 years of age and older who reside in the family day home shall: 1. During the two-year period, the contracting agency and VDOE licensing staff monitor a sample number of registered homes for compliance with the requirements. 2. To become registered, a family day home provider must submit an application, a $50.00 non-refundable application fee, and the results of a TB screening, the results of a criminal history search, the results of a child abuse registry search, and a completed sworn statement or affirmation for themselves, any adults that reside in the home, any assistants and any substitute providers. For the purposes of this chapter, conviction includes any juvenile conviction or determination of delinquency if the offense involved would be a felony if committed by an adult within or outside Virginia. Allowable variances expire automatically when there is a change in the facility's location or a change in the sponsorship of the facility or agency. 8VAC20-820-270. Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition. D. Level two providers may be paid up to 10 holidays on which no child care services are provided as identified in the vendor agreement. When such a change occurs, which was not anticipated, this notification shall be provided no later than 10 days following the change. These background checks are required after receipt of the initial religious exemption status letter. 76-200 = $140. A. c. Sleeping toddlers shall be individually checked every 30 minutes. WebOf Family Day Homes Requirements for Providers April 15, 1993 Department of Social Services Commonwealth of Virginia Division of Licensing Programs 7 N. Eighth Street Richmond, Virginia 23219-3301 032-05-154(6/93) STATE BOARD OF SOCIAL SERVICES Page 1 of 14 22 VAC 40-180-10 et.seq. The provider or the department's representative may require a report of examination by a licensed physician or mental health professional when there are indications that a caregiver's or household member's physical or mental health may endanger the health, safety, or well-being of children in care. EXCEPTION: The requirements of subsections A through H of this section shall not prohibit child day programs providing care for school-age children at a location that is currently approved by the Department of Education or recognized as a private school by the State Board of Education for school occupancy and that houses a public or private school during the school year from permitting school-age children to use outdoor play equipment and areas approved for use by students of the school during school hours.
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